Reasonable Attendance Adjustment Plan (RAAP)

To be completed by instructors strictly by invitation only at this time - the information you share below will guide ARS, EOC and the Office of the Dean of Students in their decisions concerning approved absences for your class(es)

All students, regardless of circumstances and obligations, disability, pregnancy or medical condition, are responsible for fulfilling the essential requirements of their courses/programs/degrees, including attendance expectations. However, some students have circumstances and obligations associated with a university related activity, religious observance, significant health condition, personal/family emergency, a disability, pregnancy or a medical condition which may impact attendance.

The University Approved Absence Office (UAAO), Accessibility Resources and Service (ARS) or Equal Opportunity and Compliance (EOC) may determine that an attendance adjustment accommodation is reasonable when a student’s circumstances and obligations aforementioned prevent them from physically attending class; this does not permit unlimited absences and in the case of students connected with ARS/EOC is not intended to be applied retroactively, that is to account for absences incurred before this plan was agreed between the authorizing office and the instructor.

Students remain accountable for all academic activities (assignments, assessments, required readings, etc.) and the evaluation standards specified on the syllabus. Seasonal illness (ie. flu, mono), temporary impairments, health conditions not on record with ARS/EOC, and non-disability/medical condition related absences are not subject to the reasonable attendance adjustment accommodation.

The University can often find reasonably alternative but equivalent options for students to successfully complete essential course requirements without compromising course standards. These options are determined on a case-by-case basis in consideration of the condition's anticipated impact on attendance, the course requirements and faculty expectations.

In most cases, class attendance is critical to a student’s mastery of knowledge and skills taught in a specific course. Students are expected to follow the attendance policy established by the instructor for each class and it is not considered reasonable for instructors to fundamentally alter, waive or lower: essential course requirements, academic standards, or educational experiences/outcomes when attempting to accommodate absences; there is no expectation that they do so.

Some options that may be considered as a reasonable adjustment for an absence:

  • Assigning comparable, alternate work.
  • Adjusting timelines for coursework and tests.
  • Allowing students to attend repeat lectures given in other course sections.
  • Allowing students to review missed materials during office hours.
  • Allowing students to obtain missed material/notes from a classmate and/or TA.

Instructors are invited to complete the form below for each of their courses to assist UAAO, ARS and EOC in decision making when addressing absences and attendance adjustment requests.

Excessive absences, even with an approved ARS/EOC reasonable attendance adjustment accommodation, may require a student to explore options such as a Medical Class Underload or Medical Withdrawal through Campus Health Services. Instructors may also consider granting students an Incomplete grade (IN) to allow an opportunity to fulfill course requirements during the following semester. It is the student’s responsibility to initiate requests of this nature with their individual instructor(s), and the responsibility of the instructor to consider requests on a case-by-case basis.

More information regarding this accommodation, responsibilities and determining essential course requirements can be found at https://ars.unc.edu/faculty-staff/absences.

Course details
Communication
Attendance, Participation, Submission of Work Due and Group Assignments
Test/Quizzes/Exams/Assessments
Other issues of note